Dorm vs Dorm Sustainability Competitions » Documents http://www2.aashe.org/competitions An Instructional Video Project & Idea-Sharing Community Wed, 02 Dec 2009 21:48:32 +0000 http://wordpress.org/?v=2.9.2 en hourly 1 Sample Competition Calendar http://www2.aashe.org/competitions/documents/sample-competition-calendar http://www2.aashe.org/competitions/documents/sample-competition-calendar#comments Fri, 26 Oct 2007 22:25:44 +0000 admin http://www.aashe.net/competitions/uncategorized/sample-competition-calendar Here is a sample competition calendar slightly modified from one used by Environmental Alliance. Naturally, this version of the calendar has to be guarded carefully as it has top-secret things on it, such as the date and time of the garbology collections!

Sample Competition Calendar (PDF)

]]> http://www2.aashe.org/competitions/documents/sample-competition-calendar/feed 0 Sample Budget http://www2.aashe.org/competitions/documents/sample-budget http://www2.aashe.org/competitions/documents/sample-budget#comments Fri, 26 Oct 2007 22:15:08 +0000 Sam Hummel http://www.aashe.net/competitions/documents/sample-budget This is a sample budget. It is slightly modified from one of the years when Environmental Alliance did a particularly good job of fundraising.

Download the Sample Eco-Olympics Budget (pdf)

]]> http://www2.aashe.org/competitions/documents/sample-budget/feed 0 Sample Preparation Schedule http://www2.aashe.org/competitions/documents/sample-preparation-schedule http://www2.aashe.org/competitions/documents/sample-preparation-schedule#comments Fri, 26 Oct 2007 22:03:04 +0000 admin http://www.aashe.net/competitions/documents/sample-preparation-schedule Below is a generic version of the preparation schedule that’s been used by Environmental Alliance to organize the planning and putting-on of Eco-Olympics. This Sample Preparation Schedule can also be downloaded as a pdf.

ECO-OLYMPICS PREPARATION SCHEDULE

3 WEEKS OUT – Oct 10th to 16th

At the meeting
• Review last year’s successes and challenges
• Brainstorm & choose events
• Brainstorm prizes & donation sources
• Discuss budget needs
• Brainstorm potential sponsors
• Identify departments & organizations with which to partner

During the week
• Contact and schedule meetings with potential sponsors
• Contact and schedule meetings (if necessary) with potential prize contributors
• Check university calendar, athletic schedules and event-space availability in order to schedule the events.
• Contact and schedule meetings with potential partners
• Draft brief Eco-Olympics Proposal
• Solicit Eco-Reps from competing dorms

2 WEEKS OUT – October 17th to 23th

At the meeting
• Report-back on past week’s efforts
• Members volunteer and prep for meetings with potential sponsors, prize contributors and partners.
• Plan advertising strategy
• Identify webmaster(s)

During the week
• Members attend meetings with potential sponsors, prize contributors and partners.
• Prepare advertising materials
• Prepare website
• Continue to solicit Eco-Reps from dorms

1 WEEK OUT – October 24th to 30th

At the meeting
• Report-back on past week’s efforts
• Finalize the Event Calendar
• Plan the logistics for each event and divide up responsibilities
• Review advertising materials and website

During the week
• Continue meetings with potential sponsors, prize contributors and partners.
• Begin advertising, hang banner, paint bridge, submit Chronicle Kick-off ad
• Prepare for Kick-off Event
• Recruit Kick-off volunteers!

WEEK 1 – October 31st to November 6th

First night of the competition (instead of weekly meeting)
• Kick-off Dormstorm & Lightbulb Exchange!
• Set the Online Survey live
• Student Affairs sends out e-mail to all residents announcing the competition, prizes and “rules of the game”

During the week
• Send out updates, tips and reminders to Eco-Enthusiast contact list (include Student Affairs so they can put update in their weekly e-mail bulletin)
• Update website
• Put on Eco-Trivia Night event
• Put out table-tents in cafeteria with answers to Eco-Trivia questions
• Put on Eco-Film Night event
• Duke Recycles runs Info Session, have them take attendance

WEEK 2 – November 7th to 13th

At the meeting
• Review competition progress
• Finalize plans and volunteers for upcoming events

During the week
• Do sample-Garbology on two dorms and publish the results as a warning
• Send out updates, tips and reminders to Eco-Enthusiast contact list (include Student Affairs so they can put update in their weekly e-mail bulletin)
• Update website
• Put on Eco-Film Night event
• Duke Recycles runs Info Session, have them take attendance
• Recycle for the Children – go to take attendance and give out prize

WEEK 3 – November 14th to 20th

At the meeting
• Review competition progress
• Finalize plans and volunteers for upcoming events

During the week
• Send out updates, tips and reminders to Eco-Enthusiast contact list (include Student Affairs so they can put update in their weekly e-mail bulletin)
• Update website
• Run Eco-Film Night event
• Have someone take attendance at Global Warming Lecture
• Duke Recycles runs Info Session, have them take attendance
• Zero-Energy Pledge goes LIVE (announce to Eco-Enthusiasts & Student Affairs), update participation rates on the website scoreboard every 24 hours until Pledge closes at start of Thanksgiving Break.

WEEK 4 – November 21st to 27th

At the meeting
• Review competition progress
• Finalize plans and volunteers for upcoming events

During the week
• GARBOLOGY!
• Send out updates, tips and reminders to Eco-Enthusiast contact list (include Student Affairs so they can put update in their weekly e-mail bulletin)
• Update website
• At start of Thanksgiving Break, close the Zero-Energy Pledge and send an e-mail to pledges reminding them to unplug everything.

WEEK 5 – November 28th to December 4th (Last week of the competition!)

At the meeting
• Review competition progress
• Finalize plans and volunteers for upcoming events

During the week
• Send out updates, tips and reminders to Eco-Enthusiast contact list (include Student Affairs so they can put update in their weekly e-mail bulletin)
• Update website
• Run last Eco-Film Night
• Take attendance at cafeteria’s Eat Local Dinner
• Close the online survey… ENDING THE COMPETITION!

WEEK 6 – December 5th to 9th

At the meeting
• Review scorecard and determine winners
• Summarize the competition’s benefits & accomplishments
• Finalize plans and volunteers for Eco-Champions Party

During the week
• Send out a final e-mail announcing the winners and the competition’s accomplishments
• Update the website to announce the winners and highlight competition accomplishments
• Run Chronicle advertisement announcing winners and accomplishments
• Create an Eco-Champions Trophy using recycled/scrap materials
• Put on the Eco-Champions Party
• Send Eco-Enthusiasts an invitation to take Eco-Olympics feedback survey

NEXT MEETING (Debrief!)
• Review what went well and what could have gone better
• Review online survey data
• Review feedback survey
• Organize the sending out of thank you e-mails

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